Previous Rules


461-115-0090     Temporary Effective 05/15/20 through 09/30/20
Authorized Representatives; General

  1. “Authorized representative” means an individual aged 18 years or older or an organization permitted by this rule to act on behalf of an applicant or beneficiary in assisting the applicant or beneficiary with their application, renewal of eligibility, and other on-going communications with the Department.

  2. “Department” in this rule refers to the Department of Human Services and the Oregon Health Authority.

  3. “Eligibility determination group” in this rule refers to all individuals whose financial and non-financial information are considered in determining program eligibility.

  4. In the TA-DVS program, an authorized representative (see section (1) of this rule) may not be established.

  5. An authorized representative designated for one program is the authorized representative for all programs and benefits of the head of household (see OAR 461-001-0015), primary person (see OAR 461-001-0000), or primary contact (see OAR 410-200-0015), excluding the TA-DVS program and not when the exception in subsection (6)(c) of this rule applies.
  6. Unless limited elsewhere in this rule, an authorized representative may do any of the following:
    1. With the exception of the authorized representative designation form and subject to the exception in subsection (c) of this section:  complete, sign, and submit any applications, renewals, or documents on behalf of the applicant or beneficiary.

    2. Receive copies of notices and other communications from the Department for the applicant or beneficiary.
    3. Act on behalf of the applicant or recipient by reporting information and submitting requests to the Department, except an individual’s long-term care (see OAR 461-001-0000) services provider may not serve as the designated representative (see OAR 411-004-0010) or representative (see OAR 411-028-0010 and OAR 411-030-0020) of the individual for long-term care services.
  7. The following individuals may appoint an authorized representative on a form designated by the Department subject to the limitations listed in sections (4), (5), and (8) – (12) of this rule, unless the individual is included in the eligibility determination group (see section 3 of this rule) solely for the purpose of determining eligibility based on tax filing status:
    1. The head of household, primary person, or primary contact of any age.
    2. Any individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
    3. An individual given legal guardianship or power of attorney for an individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
  8. The Department may accept a designation of an authorized representative via any of the following methods, which must include either a handwritten or electronic signature of both the individual designating the authorized representative and the authorized representative:
    1. The Internet.
    2. E-mail.
    3. Mail.
    4. Telephonic recording.
    5. In person.
    6. Other electronic means.
  9. The following may not serve as an authorized representative:        

    1. An individual serving an Intentional Program Violation (see OAR 461-195-0601), unless the Department determines no one else is available to serve as the authorized representative.    
    2. Homeless meal providers (see 7 CFR 271.2) for homeless SNAP recipients.
    3. A person who may cause harm to the individual.
    4. A person who may have a conflict of interest.
    5. Department employees or an employee of a contractor involved in the certification or issuance processes for Department program benefits, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
    6. Retailers who are authorized to accept Department Electronic Benefit Transfer (EBT) cards, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
  10. An individual who resides in a drug or alcohol residential treatment facility identified in OAR 461-135-0510 may apply for SNAP program benefits only through an authorized representative. The authorized representative must be a designated employee of the treatment center. The employee must complete the authorized representative form designated by the Department and follow the responsibilities in OAR 461-115-0145. 
  11. An individual with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living (see OAR 461-001-0015) arrangement (GLA) may apply through an authorized representative or on their own behalf.  The GLA must determine if a resident may apply on their own behalf based on the physical and mental ability of the resident to handle their own affairs. If the authorized representative is a designated employee of the GLA, the employee must complete the authorized representative form designated by the Department and follow the responsibilities in OAR 461-115-0145.
  12. While the individual is residing in a correctional facility or during a temporary period of hospitalization that occurs outside of the correctional facility, a designee of a correctional facility may apply for the OSIPM and QMB programs on behalf of an individual for the purpose of establishing eligibility for medical assistance.

    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175. 
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.
  13. The authorized representative must maintain the confidentiality of any information provided by the Department regarding the represented individual.
  14. An individual or organization ceases to be an authorized representative when:

    1. A represented individual notifies the Department that the designation is terminated;
    2. A represented individual appoints a different authorized representative;
    3. The authorized representative notifies the Department that the designation is terminated;
    4. The Department determines the authorized representative is no longer permitted to be the authorized representative; or
    5. There is a change in the legal authority upon which the individual or organization’s authority was based.
  15. An authorized representative may be subject to an overpayment (see OAR 461-195-0501 and OAR 461-195-0541) in addition to other penalties. These other penalties include:

    1. In GLA or drug or alcohol residential treatment facilities, the facility may be prosecuted under applicable federal or state law.
    2. For an authorized representative not covered by subsection (a) of this section, the Department may prohibit the person from serving as an authorized representative for one year.

Statutory/Other Authority: ORS 329A.500, 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Statutes/Other Implemented: ORS 329A.500, 409.010, 411.060, 411.117, 411.404, 411.447, 411.816, 412.014, 412.049, 7 CFR 273.2, 42 CFR 435.907, 42 CFR 435.923


461-115-0090     Effective 07/01/19
Authorized Representatives; General

  1. “Authorized representative” means an individual or organization permitted by this rule to act on behalf of an applicant or beneficiary in assisting the applicant or beneficiary with their application, renewal of eligibility, and other on-going communications with the Department.

  2. “Department” in this rule refers to the Department of Human Services and the Oregon Health Authority.

  3. “Eligibility determination group” in this rule refers to all individuals whose financial and non-financial information are considered in determining program eligibility.

  4. In the TA-DVS program, an authorized representative (see section (1) of this rule) may not be established.

  5. An authorized representative designated for one program is the authorized representative for all programs and benefits of the head of household (see OAR 461-001-0015), primary person (see OAR 461-001-0000), or primary contact (see OAR 410-200-0015), excluding the TA-DVS program and not when the exception in subsection (6)(c) of this rule applies.
  6. Unless limited elsewhere in this rule, an authorized representative may do any of the following:
    1. With the exception of the authorized representative designation form and subject to the exception in subsection (c) of this section:  complete, sign, and submit any applications, renewals, or documents on behalf of the applicant or beneficiary.

    2. Receive copies of notices and other communications from the Department for the applicant or beneficiary.
    3. Act on behalf of the applicant or recipient by reporting information and submitting requests to the Department, except an individual’s long-term care (see OAR 461-001-0000) services provider may not serve as the designated representative (see OAR 411-004-0010) or representative (see OAR 411-028-0010 and OAR 411-030-0020) of the individual for long-term care services.
  7. The following individuals may appoint an authorized representative on a form designated by the Department subject to the limitations listed in sections (4), (5), and (8) – (12) of this rule, unless the individual is included in the eligibility determination group (see section 3 of this rule) solely for the purpose of determining eligibility based on tax filing status:
    1. The head of household, primary person, or primary contact of any age.
    2. Any individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
    3. An individual given legal guardianship or power of attorney for an individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
    4. If the Department has determined that an authorized representative is needed based on the physical or mental capacity of an individual to handle their own affairs, and an authorized representative has not been designated by the individual, the Department may appoint one.
  8. The Department may accept a designation of an authorized representative via any of the following methods, which must include either a handwritten or electronic signature of both the individual designating the authorized representative and the authorized representative:
    1. The Internet.
    2. E-mail.
    3. Mail.
    4. Telephonic recording.
    5. In person.
    6. Other electronic means.
  9. The following may not serve as an authorized representative:        

    1. An individual serving an Intentional Program Violation (see OAR 461-195-0601), unless the Department determines no one else is available to serve as the authorized representative.    
    2. Homeless meal providers (see 7 CFR 271.2) for homeless SNAP recipients.
    3. A person who may cause harm to the individual.
    4. A person who may have a conflict of interest.
    5. Department employees or an employee of a contractor involved in the certification or issuance processes for Department program benefits, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
    6. Retailers who are authorized to accept Department Electronic Benefit Transfer (EBT) cards, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
  10. An individual who resides in a drug or alcohol residential treatment facility identified in OAR 461-135-0550 may apply for SNAP program benefits only through an authorized representative. The authorized representative must be a designated employee of the treatment center. The employee must complete the authorized representative form designated by the Department and follow the responsibilities in OAR 461-115-0145 and OAR 461-135-0550. 
  11. An individual with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living (see OAR 461-001-0015) arrangement (GLA) may apply through an authorized representative or on their own behalf.  The GLA must determine if a resident may apply on their own behalf based on the physical and mental ability of the resident to handle their own affairs. If the authorized representative is a designated employee of the GLA, the employee must complete the authorized representative form designated by the Department and follow the responsibilities in OAR 461-115-0145.
  12. While the individual is residing in a correctional facility or during a temporary period of hospitalization that occurs outside of the correctional facility, a designee of a correctional facility may apply for the OSIPM and QMB programs on behalf of an individual for the purpose of establishing eligibility for medical assistance.

    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175. 
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.
  13. The authorized representative must maintain the confidentiality of any information provided by the Department regarding the represented individual.
  14. An individual or organization ceases to be an authorized representative when:

    1. A represented individual notifies the Department that the designation is terminated;
    2. A represented individual appoints a different authorized representative;
    3. The authorized representative notifies the Department that the designation is terminated;
    4. The Department determines the authorized representative is no longer permitted to be the authorized representative; or
    5. There is a change in the legal authority upon which the individual or organization’s authority was based.
  15. An authorized representative may be subject to an overpayment (see OAR 461-195-0501 and OAR 461-195-0541) in addition to other penalties. These other penalties include:

    1. In GLA or drug or alcohol residential treatment facilities, the facility may be prosecuted under applicable federal or state law.
    2. For an authorized representative not covered by subsection (a) of this section, the Department may prohibit the person from serving as an authorized representative for one year.

Statutory/Other Authority: ORS 329A.500, 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Statutes/Other Implemented: ORS 329A.500, 409.010, 411.060, 411.117, 411.404, 411.447, 411.816, 412.014, 412.049


461-115-0090     Temporary Effective 03/01/19 through 06/30/19
Authorized Representatives; General

  1. The term “Department” in this rule refers to the Department of Human Services and the Oregon Health Authority.

  2. The term “eligibility determination group” in this rule refers to all individuals whose financial and non-financial information is considered in determining program eligibility.

  3. An authorized representative may not be established for the Temporary Assistance for Domestic Violence Survivors (TA-DVS) program.

  4. Unless limited elsewhere in this rule, the authorized representative may do one or more of the following:

    1. With the exception of the Authorized Representative designation form, complete, sign, and submit any applications, renewals, or documents on the applicant or recipient’s behalf.

    2. Receive copies of the applicant or recipient’s notices and other communications from the Department.

    3. Act on behalf of the applicant or recipient in any or all other matters with the Department.
  5. The following individuals may appoint an authorized representative on a form designated by the Department subject to the limitations listed in sections (7) – (12) of this rule unless the individuals are included in the eligibility determination group (see section 2 of this rule) solely for the purpose of determining eligibility based on tax filing status:
    1. In all programs, the head of household (see OAR 461-001-0015), primary person (see OAR 461-001-0000), or primary contact (see OAR 410-200-0015) of any age.
    2. Any individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
    3. An individual given legal guardianship or power of attorney for an individual age 18 and older who is included in each eligibility determination group of the head of household, primary person, or primary contact.
    4. If the Department has determined that an authorized representative is needed based on the individual’s physical or mental capacity to handle their own affairs, and an authorized representative has not been designated by the individual, the Department may appoint one.
  6. The Department accepts a designation of an authorized representative via any of the following methods which must include either a handwritten or electronic signature of both the individual designating the authorized representative and the authorized representative
    1. The Internet;
    2. E-mail;
    3. Mail;
    4. Telephonic recording;
    5. In person; or
    6. Other electronic means.
  7. An authorized representative designated for one program is the authorized representative for all programs and benefits of the head of household, primary person, or primary contact, excluding the TA-DVS program and long-term care (see OAR 461-001-0000) services (see sections (3) and (11) of this rule).

  8. The following may not serve as an authorized representative:        

    1. An individual serving an Intentional Program Violation (see OAR 461-195-0601), unless the Department determines no one else is available to serve as the authorized representative.    
    2. Homeless meal providers for homeless SNAP recipients.
    3. A person who may cause harm to the individual.
    4. A person who may have a conflict of interest.
    5. Department employees or an employee of a contractor involved in the certification or issuance processes for Department program benefits, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
    6. Retailers who are authorized to accept Department Electronic Benefit Transfer (EBT) cards, unless a designated Department official determined no one else is available to serve as an authorized representative and has given approval.
  9. An individual who resides in a Substance Use Disorder (SUD) treatment center identified in OAR 461-135-0550 may apply for SNAP program benefits only through an authorized representative. The authorized representative must be a designated employee of the treatment center. The employee must complete the authorized representative form designated by the Department. 
  10.  An individual with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living (see OAR 461-001-0015) arrangement (GLA) may apply through an authorized representative or on their own behalf.  The GLA must determine if a resident may apply on their own behalf based on the resident's physical and mental ability to handle their own affairs. If the authorized representative is a designated employee of the GLA, the employee must complete the authorized representative form designated by the Department.
  11. An individual’s long-term care services provider cannot serve as the individual’s authorized representative for the administration of and application for long-term care services.
  12. While the individual is residing in a correctional facility or during a temporary period of hospitalization that occurs outside of the correctional facility, a designee of a correctional facility may apply for OSIPM and QMB programs on behalf of an individual for the purpose of establishing eligibility for medical assistance.

    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175. 
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.
  13. The authorized representative must maintain the confidentiality of any information provided by the Department regarding the represented individual.
  14. An individual or organization ceases to be an authorized representative when:

    1. A represented individual notifies the Department that the designation is terminated;
    2. A represented individual appoints a different authorized representative;
    3. The authorized representative notifies the Department that the designation is terminated;
    4. The Department determines the authorized representative is no longer permitted to be the authorized representative; or
    5. There is a change in the legal authority upon which the individual or organization’s authority was based.
  15. An authorized representative who knowingly misrepresents information provided to the Department may be subject to overpayments (see OARs 461-195-0501 and 461-195-0541) in addition to other penalties:

    1. In group living (see OAR 461-001-0015) arrangements or substance use disorder (SUD) treatment centers, the facility may be prosecuted under applicable federal or state law.
    2. For other authorized representatives not covered by subsection (a) of this section, the Department may prohibit the person from serving as a representative for one year.

Statutory/Other Authority: ORS 329A.500, 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Statutes/Other Implemented: ORS 329A.500, 409.010, 411.060, 411.117, 411.404, 411.447, 411.816, 412.014, 412.049


461-115-0090     Effective 01/01/18
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits.

  2. In all programs except the SNAP program, the Department must allow a person or persons of the applicant's choice to act as the authorized representative unless the person may cause harm to the client or may be considered as having a conflict of interest.

  3. In all programs except the SNAP and TA-DVS programs, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  4. In the SNAP program:

    1. Except as limited by sections (5) and (6) this rule, the selection of an authorized representative must be made in writing by an adult member of the household.

    2. The selection and authority of an authorized representative is further limited by OAR 461-115-0140.

  5. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for SNAP program benefits only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  6. A client with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  7. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.
  8. A designee of a correctional facility may apply for OSIPM and QMB on behalf of an individual, while the individual is residing in a correctional facility, for the purpose of establishing eligibility for medical assistance until the release of the individual from the correctional facility or during a period of hospitalization that occurs outside of the correctional facility.   
    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175.   
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.
  9. In the TA-DVS program, a person may only serve as authorized representative during the 90-day eligibility period. If the eligibility period closes before 90 days, the authorized representative is no longer able to act on behalf of the household. A new authorized representative must be designated at each new eligibility period.

Stat. Auth.: ORS 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Stats. Implemented: ORS 409.010, 411.060, 411.117, 411.404, 411.447, 411.816, 412.014, 412.049


461-115-0090     Effective 10/01/17
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits.

  2. In all programs except the SNAP program, the Department must allow a person or persons of the applicant's choice to act as the authorized representative unless the person may cause harm to the client or may be considered as having a conflict of interest.

  3. In all programs except the SNAP program, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  4. In the SNAP program:

    1. Except as limited by sections (5) and (6) this rule, the selection of an authorized representative must be made in writing by an adult member of the household.

    2. The selection and authority of an authorized representative is further limited by OAR 461-115-0140.

  5. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for SNAP program benefits only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  6. A client with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  7. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.
  8. A designee of a correctional facility may apply for OSIPM and QMB on behalf of an individual, while the individual is residing in a correctional facility, for the purpose of establishing eligibility for medical assistance until the release of the individual from the correctional facility or during a period of hospitalization that occurs outside of the correctional facility.   
    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175.   
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.

     

Stat. Auth.: ORS 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Stats. Implemented: ORS 409.010, 411.060, 411.404, 411.447, 411.816, 412.014, 412.049


461-115-0090     Temporary Effective 07/01/17 through 9/30/17
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits.

  2. In all programs except the SNAP program, the Department must allow a person or persons of the applicant's choice to act as the authorized representative unless the person may cause harm to the client or may be considered as having a conflict of interest.

  3. In all programs except the SNAP program, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  4. In the SNAP program:

    1. Except as limited by sections (5) and (6) this rule, the selection of an authorized representative must be made in writing by an adult member of the household.

    2. The selection and authority of an authorized representative is further limited by OAR 461-115-0140.

  5. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for SNAP program benefits only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  6. A client with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  7. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.
  8. A designee of a correctional facility may apply for OSIPM and QMB on behalf of an individual, while the individual is residing in a correctional facility, for the purpose of establishing eligibility for medical assistance until the release of the individual from the correctional facility or during a period of hospitalization that occurs outside of the correctional facility. 
    1. The designee may obtain information necessary to determine eligibility for medical assistance, including the person’s Social Security number or information that is not otherwise subject to disclosure under ORS 411.320 or ORS 413.175. 
    2. The information obtained under subsection (a) of this section may be used only for the purpose of assisting the person in applying for medical assistance and may not be re-disclosed without the authorization of the individual.

     

Stat. Auth.: ORS 409.050, 411.060, 411.404, 411.816, 412.014, 412.049, 413.085, 414.685
Stats. Implemented: ORS 409.010, 411.060, 411.404, 411.447, 411.816, 412.014, 412.049


461-115-0090     Effective 07/01/12
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits.

  2. In all programs except the SNAP program, the Department must allow a person or persons of the applicant's choice to act as the authorized representative unless the person may cause harm to the client or may be considered as having a conflict of interest.

  3. In all programs except the SNAP program, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  4. In the SNAP program:

    1. Except as limited by sections (5) and (6) this rule, the selection of an authorized representative must be made in writing by an adult member of the household.

    2. The selection and authority of an authorized representative is further limited by OAR 461-115-0140.

  5. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for SNAP program benefits only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  6. A client with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  7. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.

Stat. Auth.: ORS 411.060, 411.404, 411.816, 412.014, 412.049
Stats. Implemented: ORS 411.060, 411.404, 411.816, 412.014, 412.049


461-115-0090     Effective 01/01/10
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits.

  2. In all programs except the SNAP program, the Department must allow a person or persons of the applicant's choice to act as the authorized representative unless the person may cause harm to the client.

  3. In all programs except the SNAP program, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  4. In the SNAP program, the selection of authorized representatives and their authority are limited by federal regulations in 7 CFR 273.2(n).

  5. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for SNAP program benefits only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  6. A client with a disability (see OAR 461-001-0015) who participates in the SNAP program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  7. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.

Stat. Auth.: ORS 411.060, 411.816, 412.014, 412.049, 414.042
Stats. Implemented: ORS 411.060, 411.816, 412.014, 412.049, 414.042


461-115-0090     Effective 07/01/07
Authorized Representatives; General

  1. The head of household, spouse (see OAR 461-001-0000), or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits. A person must provide adequate documentary evidence to the Department in order to serve as an authorized representative of a client.

  2. In all programs except the Food Stamp program, if an authorized representative is needed but has not been designated by the client, the Department will appoint one.

  3. In the Food Stamp program, the selection of authorized representatives and their authority are limited by federal regulations in 7 CFR 273.2(n).

  4. A client who resides in a drug addiction or alcoholic treatment center identified in OAR 461-135-0550(2) may apply for food stamps only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  5. A client with a disability (see OAR 461-001-0015) who participates in the Food Stamp program while residing in a group living facility (see OAR 461-001-0015) may participate through an authorized representative or on his or her own behalf, at the option of the group living facility (see OAR 461-135-0510(2)(e)).

  6. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.

Stat. Auth.: ORS 411.060, 411.816, 418.100
Stats. Implemented: ORS 411.060, 411.816, 414.042, 418.100


461-115-0090     Effective  6/01/01
Authorized Representatives; General

  1. The head of household, spouse, or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in reporting changes, in obtaining benefits, or in using benefits. A person must provide adequate documentary evidence to the Division in order to serve as an authorized representative of a client.

  2. In all programs except the Food Stamp program, if an authorized representative is needed but has not been designated by the client, the Division will appoint one.

  3. In the Food Stamp program, the selection of authorized representatives and their authority are limited by federal regulations in 7 CFR 273.2, as amended at 57 Fed. Reg. 70,193 (2000).

  4. A client who resides in a drug or alcohol treatment center licensed by the Oregon Office of Alcohol and Drug Abuse Programs may apply for food stamps only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  5. A disabled client who participates in the Food Stamp program while residing in a residential care facility may participate through an authorized representative or on his or her own behalf, at the option of the residential care facility.

  6. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.

Stat. Auth.: ORS 411.060, 411.816, 418.100
Stats. Implemented: ORS 411.060, 411.816, 418.100


461-115-0090 Effective 2/01/00
Authorized Representatives; General

  1. The head of household, spouse, or any other responsible member of the household may designate an authorized representative to act on behalf of the household in making application for the program, in obtaining benefits, or in using benefits. A person must provide adequate documentary evidence to the Division in order to serve as an authorized representative of a client.

  2. In all programs except the Food Stamp program, if an authorized representative is needed but has not been designated by the client, the Division will appoint one.

  3. In the Food Stamp program, the selection of authorized representatives and their authority are limited by federal regulations in 7 C. F. R. 273.1 and 274.5.

  4. A client who resides in a drug or alcohol treatment center licensed by the Oregon Office of Alcohol and Drug Abuse Programs may apply for food stamps only through an authorized representative. The authorized representative must be an employee of and designated by the center.

  5. A client who participates in the Food Stamp program while residing in a residential care facility may participate through an authorized representative or on his or her own behalf, at the option of the residential care facility.

  6. In the TANF program, a person not related to the dependent child may serve as authorized representative or alternate payee for not more than 60 days.

Stat. Auth.: ORS 411.060
Stats. Implemented: ORS 411.100


Authorized Representatives; Overview
Rule: 461-115-0090

  1. An authorized representative may be used for the following situations:

    1. To complete the application process if the primary person or spouse is unable to do so unassisted.

    2. For FS, an authorized representative may be appointed any time the primary person, their spouse, or another responsible member of the filing group names one in writing. The authorized representative must sign the application as a filing group member or sign the authorization form designated by the Division.

    3. One person may be both the authorized representative and the alternate payee, if so designated. In areas of the state where benefits are issued via EBT, the authorized representative and alternate payee authorizations must be identified separately, even if they are the same person. In areas not using EBT, an authorized representative can both obtain and use benefits for the benefit group without a separate designation.

  2. Whenever possible, the primary person or their spouse reviews any information provided by an authorized representative.

  3. For all programs except FS, filing groups are responsible for any overpayment resulting from information given by their authorized representatives.

  4. For FS:

    1. Filing groups are responsible for any overpayment resulting from information given or withheld by their authorized representative, unless the authorized representative is from a drug/alcohol residential treatment center or RCF.

    2. If the authorized representative is a drug/alcohol treatment program or RCF, they are responsible for any overpayment resulting from information they gave or withheld.